How do I view / print Forms 1099-MISC and 1096?


Please Note: IRS regulations do not allow for you to print the 1099-MISC or 1096 Forms from your printer. You must obtain blank forms from the IRS or an approved printer. See below for ordering instructions.

  1. From the Payroll screen, click on the Reports button and then 1099-Misc/1096 Report.
  2. If necessary, change the payroll year by clicking the arrow buttons on either side of the year: .
  3. Non-Ministerial self-employed employees will automatically be selected to receive a 1099. To select or un-select an employee, double click on the employee's name.
    Double click to select employees
  4. To add a vendor or contractor that needs to receive a 1099-MISC:
    1. Click the Add Vendor button at the bottom of the employee list.
    2. Select the Vendor/Sub-Contractor from the list and then click the Add button at the bottom of the list.
    3. Repeat steps a and b for each vendor that needs a 1099-MISC.
  5. Click the Calculate Tax Statements button.

Print Form 1099-MISC

  1. Verify that all amounts are correct for each employee and/or vendor. If changes need to be made, type over any amount on the form. Highlight any number you want to change and type in the correct number. NOTE: Changing this form will not change any entries in NTS. The changes made to the form are NOT saved when you exit the form.
  2. To print the form, click the Print 1099(s) button.
  3. Select IRS Cat# 14425J from the 1099 Type box. See the illustration below to see how to change the Form Type.
    IMPORTANT NOTE: This form is only 10.5 inches wide. If you have a printer that CENTERS paper smaller than 11 inches (such as Brother) then, you must change the Left Margin to 0.50. Click the up or down arrow button with your RIGHT mouse button to get to 0.50. If the Left Margin setting is not visible, click the expansion bar button below the Height and Width settings.
  4. Place the blank 1099 copies A, B, 2, and C into your printer. Include copy 1 if necessary. Load one set for every 2 Employees. (Load all copies of A first, then all B's, etc...). NTS will print your information on the form but will not print the form itself.
  5. Click the Print 1099s button to print the forms.

Print Form 1096

  1. Click View 1096, at the top of the screen, and make any necessary changes to 1096 on screen. The 1096 information is automatically calculated based on the 1099-MISC amounts that were generated.
  2. Make any changes necessary to the form and type in any additional information needed.
  3. Click the Print 1096 button and then choose IRS Cat #1400O from the 1096 Type box. See the illustration below.
    IMPORTANT NOTE: This form is only 10.5 inches wide. If you have a printer that CENTERS paper smaller than 11 inches (such as Brother) then, you must change the Left Margin to 0.50. Click the up or down arrow button with your RIGHT mouse button to get to 0.50. If the Left Margin setting is not visible, click the expansion bar button below the Height and Width settings.
  4. Load IRS 1096 Form into the printer. The left side of the page should be touching the left side of the paper tray.
  5. Click the Print 1096s button, and then click OK.

You can order Forms 1096 and 1099-MISC free of charge from the IRS by calling 1-800-829-3676 or by going to the IRS Online Order page.

Disclaimer:
The information contained in this web page is of a general nature. It is not offered as specific legal or tax "advice." Each person, local church, and district should evaluate their own unique situation in consultation with their local legal and tax advisors.

Select Form Type from Form Type box